HAWAII

              ORTHOPAEDIC ASSOCIATION

Aloha! 

We invite you to the Hawaii Orthopaedic Association’s 38th Annual Combined Orthopaedic Spring Symposium on April 11-12, 2025 at the Prince Waikiki.  The 2-day symposium is targeted to orthopaedic surgeons, residents, medical students and allied health professionals. This year we had over 100 participants each day in addition to 19 exhibits and we are looking forward to seeing everyone again next year.

Exhibits from orthopaedic and other medical companies are an integral part of the symposium. We hope you will participate and display your products or services to our orthopaedic surgeons and allied health professionals.  Click here for the conference prospectus. The exhibits and conference will be located in separate conference rooms as we have done in the past.

The following is the tentative schedule for the set-up and display. 

Friday, April 11, 2025

5:00 am                  Setup 

7:00 am -5:00 p.m. Exhibits Open

Saturday, April 12, 2025

6:30 am                 Setup 

7:00 am - 1:00 pm Exhibits Open

The EXHIBIT fee is $3000.00. Table selection will be on a first-come, first-served basis after payment is received.  It will include continental breakfast on Friday and Saturday, lunch on Friday and snacks for two company representatives.  The fee for any additional representatives is $200.00 per person.  Company name or logo will be on our website and program.  The layout of of the booth can be found at the bottom of this page.

We encourage you to make your payment and register to reserve your booth as soon as possible since assignment of tables will be made on a first come first serve basis.  Once your payment has been received, you will receive the Exhibitor Requirement form.  Be sure to view the map showing the available tables and indicate the table number (1st and 2nd choice) on the Exhibit form.

REGISTER HERE!

Payments are to be made electronically through our website at hawaiiorthopaedicassociation.com or through the mail via check. If you would like to pay by check, please make a check payable to Hawaii Orthopaedic Association and mail check with the registration page from the website to PO Box 61207, Honolulu, HI 96839. Our tax identification number is 99-0171322 for your records.

SHIPPING: Prince Waikiki has provided us the information below regarding arrangements and shipment of your products for the symposium:

• Arrangements for delivery of packages should be made through the Catering Department. Meeting/exhibit material shipped to the hotel within a week of the scheduled event will be stored free of charge. Storage charges will be assessed if meeting/exhibit material is shipped more than a week of the scheduled event and/or if material is of extraordinary size/quantities.

• If you will be shipping materials to or from the hotel, please complete the Prince Waikiki Shipping form for the handling charges (based on weight). With this, the hotel staff can move the shipment to/from the ballroom and have your boxes ready for your setup. Please return the form to the hotel fax number (808-943-4158). The contact at the hotel is Cathy Nakahara (808-944-4452). If you prefer to call in the credit card information please email the authorization form, completed without the credit card information to cnakahara@princewaikiki.com and then call.

• Handling charges to move material from storage area to the function rooms will be charged as follows:

• • $10.00 per box for boxes  02 –  20 lbs.

  • $15.00 per box for boxes  21 –  60 lbs.

  • $30.00 for boxes & crates 60 –100 lbs

  • Additional charges may be assessed for oversized, heavy boxes and crates.

  • Due to safety standards, the hotel staff cannot move items over 100 lbs

• All shipments to the hotel must be addressed to the attention of the Catering Department –

      Cathy Nakahara - Catering & Conference Services

      100 Holomoana Street

      Honolulu, HI 96815

•     HOLD FOR:      Your Name / Your Company

                               Hawaii Orthopaedic Association 39th Annual Symposium 4.11-4.12.24

• The Prince Waikiki will not be responsible for moving any mechanical devices or technical equipment. Guest will be responsible for securing a drayage service to move any mechanical device or technical equipment to and from the exhibit area and designated loading area.

• Due to Federal laws regarding shipment of packages and material shipped out from the hotel, an authorized representative must be in attendance at time of pick-up to sign shipment forms.

• Shipping and transit companies are requiring this be done for security purposes.

If your company can assist us in applying for an educational grant, please contact Gaile or Maria at hawaiiorthopaedicassociation@gmail.com

If you have any questions, please contact Gaile Yano at 808-227-4212 or email hawaiiorthopaedicassociation@gmail.com. 

Your continued support is very much appreciated. 

Sincerely,

HOA Board of Directors

Edward Chan, MD - Conference Chair and Incoming President

Andrew Richardson, MD - President

William Van Der Reis, MD - Treasurer/Secretary

Kevin Krul, MD  - Immediate Past President

Craig Ono, MD - Board of Councilor